Booking the right vendors can make or break your wedding. To avoid surprises, disappointment, or hidden fees, you must ask the right questions early. Here is a vendor-agnostic list that applies to photographers, makeup artists, caterers, decorators, DJs, and more.
1. “Are You Available on My Date?”
Before anything else, confirm they can work your wedding. No point falling in love with their portfolio if they’re already booked.
2. “What Is Included in Your Package?”
Packages vary widely between vendors. Ask for:
- Hours of service
- Number of staff
- Deliverables
- Decor elements
- Equipment included
- Pre-wedding sessions
- Post-production services (e.g., editing, retouching)
Ask for a written breakdown.
3. “What Additional Fees Should I Expect?”
Hidden costs can destroy your budget. Clarify:
- Transportation
- Extra hours
- Assistant fees
- Overtime charges
- Holiday pricing
4. “Have You Worked at Our Venue Before?”
Vendors familiar with your venue:
- Know lighting conditions
- Understand space limitations
- Work faster
- Avoid mistakes
If not, ask if they can do a pre-visit.
5. “How Do You Handle Emergencies?”
Life happens. Ask about:
- Backup equipment
- Backup staff
- Replacement plans
- Emergency communication
A professional vendor always has a plan B.
6. “Can I See Full Wedding Albums or Unedited Work?”
Highlight reels are often misleading. Request:
- Full galleries
- Raw footage
- Real client results
This reveals their true skill.
7. “What’s Your Payment Plan?”
Clarify:
- Deposit percentage
- Balance due date
- Refund policy
- Cancellation terms
Avoid vendors who refuse written agreements.
8. “How Do You Communicate With Clients?”
Good vendors respond promptly and professionally. Ask:
- Response time
- Preferred method (WhatsApp, email, calls)
- Whether they offer updates
9. “Can You Adapt to My Style?”
Every couple has a vision. Provide samples and ask:
- Can they recreate it?
- What limitations exist?
- Can they offer alternatives?
10. “Do You Have Reviews or References?”
Ask for:
- Google reviews
- Instagram testimonials
- Direct referrals
Trust vendors with a consistent reputation.
Final Thoughts
The right questions lead to the right vendors. Don’t be shy —this is your wedding, and you deserve clarity and confidence in every decision.
